Sacramento Waldorf School

Tuition & Tuition Assistance

Domestic Student Tuition and Fee Schedule
Parent Child Tuition Schedule
Summer Program Tuition Schedule
International Student Tuition and Fee Schedule
Tuition Assistance
Frequently Asked Questions about Tuition Assistance


2017/2018 Domestic Student Tuition and Fee Schedule

Application Fee
All new applicants $75

For all continuing and new students. Due at time of enrollment; not refundable. Enrollment is complete when the Tuition Agreement is completed and the Enrollment Fee is paid.

Enrollment Fees
Continuing Students (if paid during re-enrollment period, which ends March 31, 2017) $250
New Kindergarten & Lower School Students (Kindergarten through 8th) $450
New High School Students (9th through 12th) $550
Tuition and Fees
School Level Annual Tuition
(see below for payment options)
Tuition Protection Insurance*
Due July 1
Yearbook**
Due July 1
Kindergarten $11,500 $172.50 $80
1st Grade $12,570 $188.50 $80
2nd — 5th Grade $13,730 $205.90 $80
6th — 8th Grade $14,570 $218.50 $80
9th — 12th Grade $17,430 $261.40 $80
 * Non-refundable; waived for single annual payment with separate, signed agreement. ** Refundable before January 1, 2018.
Sibling Discount
  • Full tuition is charged for the oldest child
  • 20% discount for the second child
  • 30% discount for the third and subsequent children

Receipt of the sibling discount requires continued attendance of the sibling(s). Should a sibling withdraw or enter during the school year, the sibling discount will be adjusted.

Payment Plans and Payment Methods

You may make payments to TADS (our tuition management system), by check, credit card, or automatic withdrawal. Monthly (10 or 12 months), semi-annual, and annual payment plans are available. Please note:  A 12-month payment plan is only possible for Tuition Agreements completed by July 1. A 10-month payment plan must begin no later than September 1. Tuition Agreements signed after the start of the school year will offer payment plans that allow all payments to be completed by the end of the school year.

Tuition Protection Insurance Fee

The Tuition Protection Insurance fee creates a fund that protects families in the event of early withdrawal. In such an instance, 60% of the remaining balance of tuition is refunded or credited if a student withdraws from the school for any reason (including illness, instances in which a child’s behavior is an infraction of school rules, or when parent(s)’/guardian(s)’ default requires withdrawal). Parent(s)/guardian(s) are responsible for the remaining 40%. Partial weeks will be calculated as whole weeks. The tuition protection fee, 1.5% of annual gross tuition, is charged separately and is due July 1.

Waiver of Tuition Protection Insurance Fee

Families choosing a single annual payment may elect to waive the Tuition Protection Insurance fee. By waiving the TPI fee, parent(s)/guardian(s) agree to be 100% responsible for any outstanding balance in the event of early withdrawal.

Tuition Assistance

Apply for tuition assistance through TADS. Families may also contact TADS at 800-477-8237 to request a hard copy of the application. The application fee is $34 per family. (See Frequently Asked Questions about Tuition Assistance for more information.) The final determination of awards is made by the school’s tuition assistance committee.

Late Payments/Insufficient Funds

Any payment not received within fifteen days of the payment due date is subject to a $29 late fee from TADS and an 18% APR finance fee by SWS.

Additional Fees and Charges

In addition to tuition and the fees listed above, you may incur additional costs, including but not limited to fees for some activities, instrument rental or purchase, and performance attire. The amount of these fees varies and are announced as they occur. When necessary, the school may recommend and expect a student to receive tutoring, external consultations, or special services that the school does not provide.

Extended Care

Extended care is an optional, fee-based program for students in kindergarten and first through eighth grade. These programs operate in the afternoon after classes on school days only, including half-days but not including vacation periods, in-service days, parent/teacher conference days in November, or teachers’ conference week in February. Kindergartners or children in grades one through eight who are on school grounds after school hours without the direct supervision of an adult are signed into Extended Care and the family is charged accordingly. Fees are as follows:

Extended Care Fees
Kindergarten Rest Care (12:35 – 3:30pm) $15/day
First Grade Rest Care (1:20 – 3:30pm) $10/day
Before Snack After Care (3:20 – 4:00pm) $5/day
After Care (3:20- 6:00pm) $10/day
Flutes and Recorders

Pentatonic flutes are required for first grade, Diatonic flutes for third grade, and recorders for sixth grade. The school purchases the instrument and the cost (typically between $40 and $90) is billed to the family. If you already have the appropriate flute or recorder for your child, notify the lower school assistant before June 1 and a flute or recorder will not be ordered for your child. If the Lower School Assistant does not receive notification before June 1 and a flute or recorder is ordered for your child, you are responsible for payment. Other than flutes and recorders, the school does not provide musical instruments for students.

Sports Fee

To offset the costs of sporting equipment, league dues, officials, and coaching, a sports fee is charged to families of 6th through 12th grade students who participate in team sports. Participating families are billed at the start of each season.

Sports Uniforms

Uniforms are required for team sports. For some sports, the school lends uniforms to players. Parents are charged the replacement cost for damaged uniforms or items that are not returned at the end of the season. For other sports, parents must purchase uniforms and proper gear for their student.

Drama Fee

A drama fee is charged to families of high school students who participate in the extracurricular drama productions.

Yearbook

Tuition contracts reflect a charge of $80 for a Yearbook. If you do not wish to have your student receive the Yearbook, you may indicate so in the enrollment process. Additional yearbooks are available for purchase at $80 each.


2016/2017 International Student Tuition and Fees Schedule

Please Note: All fees and tuition for international students are non-refundable.

Application Fee
New International Students $125


For all continuing and new students, due at time of enrollment, non-refundable. Enrollment is complete when the tuition agreement is completed and the enrollment fee is paid.

Enrollment Fee
New International Student Enrollment Fee – Due prior to Issuing I-20 $3,000 ($2,000 of this fee is deducted from your tuition payment)
Tuition and Fees for New International Students (non-refundable)
Annual Tuition
Lower School (K – 8) International Students
Parents of international students in grades K – 8 must live with the student near Sacramento Waldorf School 
$18,480
High School (9 – 12) International Students $21,525 Plus, for grade 9, $5,000 English tutoring fee (required). Tutoring in other grades may be required following as assessment.

Returning International Students Re-Enrollment Fee (if paid during re-enrollment period): $250

Tuition and Fees for Re-Enrolling Students
Annual Tuition
Lower School (K – 8) International Students
Parents of international students in grades K – 8 must live with the student near Sacramento Waldorf School
$18,480
High School (9 – 12) International Students $21,525 Plus, for grade 9, $5,000 English tutoring fee (required). Tutoring in other grades may be required following as assessment.

Payment Method

Payment must be made in full to TADS (our tuition management system) by wire transfer.

Tuition Protection Insurance Fee

The Tuition Protection Insurance Fee creates a fund that protects families in the event of early withdrawal. In such an instance, 60% of the remaining balance of tuition is refunded or credited if a student withdraws from the school for any reason (including illness, instances in which a child’s behavior is an infraction of school rules, or when parent(s)’/guardian(s)’ default requires withdrawal). Parent(s)/guardian(s) are responsible for the remaining 40%. Partial weeks will be calculated as whole weeks. The tuition protection fee, 1.5% of the annual gross tuition, is charged separately and is due July 1.

Waiver of Tuition Protection Insurance Fee

Families may elect to waive the Tuition Protection Insurance fee. By waving the TPI fee, parent(s)/guardian(s) agree to be 100% responsible for any outstanding balance in the event of early withdrawal.

Additional Fees and Charges

In addition to tuition and the fees listed above, you may incur additional costs, including but not limited to fees for some activities, instrument rental or purchase, and music lessons. The amount of these fees will vary and will be announced as they occur. When necessary, the school may, at parent or guardian expense, recommend and expect tutoring, external consultations, or special services which the school does not provide.


Parent Child Tuition Schedule

Fall Session: Week of September 14, 2016 – week of November 18, 2016

Winter Session: Week of November 30, 2016 – week of February 17, 2017

Spring Session: Week of March 7, 2017 – week of June 2, 2017

Parent Child Tuition
Up to 12 months
Tuesdays 9:00 to 10:00am
$200 per session
1 to 2 years old
Tuesdays 10:30am to 12:30pm
$325 per session
2 to 3 years old
Thursdays 9:00 to 11:00am
$325 per session
3 to 4 years old
Fridays 9:00 to 11:30am 
$325 per session

2016 Summer Program Fee Schedule

Please check back after February for 2017 program information.

Summer Program Fees
8:00am to 2:00pm
5-Day Program
$200 per week
8:00am to 2:00pm
3-Day Program
$125 per week
Full Day to 6:00pm
5-Day Program
$3oo per week
Full Day to 6:00pm
3-Day Program
$185 per week

Tuition Assistance

Sacramento Waldorf School is a community of shared values within an economically diverse campus. We offer two tuition discounts: Sibling Discounts and Sacramento Waldorf School’s Tuition Assistance Program. Tuition Assistance may be offered to families experiencing short-term crises or setbacks or to those who could not otherwise afford to be here. We believe that our entire community benefits from this practice. Tuition Assistance is made possible through the generosity of those families who are able to pay the full tuition and through gifts and donations.

Frequently Asked Questions about Tuition Assistance

How do I apply?
Does it cost money to apply?
What information will I need to supply?
What if I haven’t done my taxes yet?
What happens after I apply?
Can I provide more information than TADS requests?
Who looks at my application?
Will I talk to anyone about my application?
If I get Tuition Assistance, will I still get a sibling discount?
We are a continuing SWS family, does this affect our application?
What is the Sibling Discount?
How do you make Tuition Assistance decisions?
My circumstances are exceptional, what should I do?
Is the Sibling Discount calculated on full tuition?
How much Tuition Assistance can we be awarded?
Do awards vary by grade?
What if we need Tuition Assistance every year?
I also have kids at Camellia Waldorf/Live Oak Waldorf, do I need to go to TADS twice?
Who can I talk to?
What is your discrimination policy?
Can you explain more about the whole process?
What “additional factors”? Can you describe what my award is based on?
I had hoped for a larger award. Are there any other steps I can take?
What are my responsibilities as a recipient of Tuition Assistance?
How is Tuition Assistance funded?


How do I apply?
  • Apply online through Tuition Assistance Data Service (TADS) at TADS.com (when prompted to search for our school, remember that our school is located in Fair Oaks, CA.)

Does it cost money to apply?
  • Yes, the fee for the application process is $34 per family.

What information will I need to supply?
  • The application will ask for details of income, savings, assets, home mortgage or rent, and other factors relevant to a family’s ability to meet tuition, including details from the previous tax year.

What if I haven’t done my taxes yet?
  • You do not have to have all of your tax documents to submit your application. Complete your application and then provide supporting documentation as soon as it is available.

What happens after I apply?
  • TADS reviews all pertinent information, sends you a request for supporting documentation, and offers a summary report and recommendation to Sacramento Waldorf School. The school determines the final award.

Can I provide more information than TADS requests?
  • Families may also submit a letter detailing additional information about their financial status or circumstances that may impact their ability to pay the full tuition. Send the letter to SWS Business Manager.
    Email:  businessmanager@sacwaldorf.org

Who looks at my application?
  • TADS data is reviewed by a small committee within the school, including the business manager and a representative of the Board of Trustees. All Tuition Assistance information is treated with complete confidentiality.

Will I talk to anyone about my application?
  • On occasion, a follow-up interview may be required by the school before determining the final award.

If I get Tuition Assistance, will I still get a sibling discount?
  • Tuition Assistance awards are calculated after deducting any relevant sibling discounts.

We are a continuing SWS family, does this affect our application?
  • Priority is generally given to continuing students or to those for whom a sudden change in family circumstances will affect the child’s ability to complete his or her education at Sacramento Waldorf School.

What is the Sibling Discount?
  • Full tuition is charged for the oldest child
  • 20% discount for the second child
  • 30% discount for the third and subsequent children

How do you make Tuition Assistance decisions?
  • Our guidelines reflect a commitment to allowing currently enrolled students to complete their lower school or high school Waldorf education; grade guidelines reflect an increase in assistance levels as students advance through the grades. There may be occasional exceptions to these guidelines, based on individual circumstances.

My circumstances are exceptional, what should I do?
  • If there are special circumstances (for example, a serious medical condition), we request that applicants add a letter to their application, clearly describing the circumstance, its impact, and likely duration. Exceptional awards (those outside of grade guidelines or usual maximum award amounts) will be offered only after a candid interview with members of the Tuition Assistance Committee.

Is the Sibling Discount calculated on full tuition?
  • Awards are made on net tuition, after the application of sibling discount or any other adjustments.

How much Tuition Assistance can we be awarded?
  • Awards typically range from 10% to a maximum of 40% of tuition.

Do awards vary by grade?

Not strictly, but we follow these grade guidelines:

  • Parent-Child Program:  Tuition Assistance is not available and Parent-Child program tuition is not eligible for sibling discounts
  • Kindergarten 10%: Kindergarten awards are generally reserved for the second year of enrollment
  • 1st grade 15%
  • 2nd – 4th grade 20%
  • 5th – 6th grade 25%
  • 7th – 8th grade 30%
  • 9th – 12th grade 35%

What if we need Tuition Assistance every year?
  • That’s fine. We generally expect families receiving financial aid to increase their actual contribution each year, reflecting our increasing costs and the expectation that families will make their children’s Waldorf education a priority.

I also have kids at Camellia Waldorf/Live Oak Waldorf, do I need to go to TADS twice?
  • No, complete only one application as Camellia and Live Oak also use TADS.

Who can I talk to about Tuition Assistance?

What is your discrimination policy?
  • Tuition Assistance is based solely on a family’s ability to contribute toward educational expenses. Tuition Assistance is offered without regard to race, sex, religion, or national origin.

Can you explain more about the whole process?
  • TADS runs an initial analysis based on the financial data you submitted. This analysis considers your income, investments, debt, and reasonable cost of living expenses for your family. It also factors in any unusual circumstances. TADS gives the school a summary report based on this analysis. A confidential Tuition Assistance Committee at SWS determines the award offer based on the TADS analysis and several additional factors.

What “additional factors”? Can you describe what my award is based on?

Your award was based on these factors:

  • Demonstrated need (your income, debts, and reasonable expenses)
  • Your child’s grade level (we generally offer the lowest awards in the kindergarten and the highest awards in the high school, based on tuition levels)
  • Exceptional circumstances (for instance, unusual medical expenses)
  • Parents’ support of the school, demonstrated through volunteer work, attendance at class meetings or other school events, and adherence to school policies
  • Student’s standing with the school (upper grades only): citizenship, adherence to policies, respect for the school. We do not offer performance-based awards and academic ability is not considered.

I had hoped for a larger award. Are there any other steps I can take?
  • If you believe there are circumstances that may have been overlooked, or your child will be unable to attend the School with the award that has been offered, we encourage you to submit a written appeal. We regret that our resources are limited and we are unable to provide scholarships to cover the full costs of attending Sacramento Waldorf School. We strive to provide some level of assistance for all qualified applicants.

What are my responsibilities as a recipient of Tuition Assistance?
  • Please know that we want your child and your family to be here and we hope that your award will support you in being here. Inform the school in writing (businessmanager@sacwadlorf.org) of any changes in your circumstances that could impact the level of your award. We ask that you make timely payment of tuition a priority. In fairness to all parents, any offer of an award is contingent on your tuition account from the current year being in good standing. We will not carry an unpaid, unresolved balance forward. We may offer an award if there is an approved payment plan in place for an unpaid balance and a demonstrated ability and intention to honor the plan’s terms. Many of our award recipients are active volunteers and although this is not a requirement, we truly appreciate this type of giving back to the community.

How is Tuition Assistance funded?
  • Awards are financed from our operating budget through revenue from our Annual Giving donation campaign.